Asset Replacement Program
Over the years, Polk County has made a significant financial
investment in its technology infrastructure. To keep pace with
ongoing, rapid evolution in the computer industry, Polk County
adopted an Asset Replacement (or Rollover) program in FY
2000/2001. Specific offices and departments are scheduled during
each fiscal year - allowing the county to spread the cost of these
equipment rollovers across a reasonable time frame.
The following types of equipment are included in the Rollover
- Desktop computers (and monitors)
- Laptop computers
- Network printers
Upgrades to the current Windows operating system are implemented
as equipment is replaced. In addition, upgrades to other standard
software packages (e-mail, Microsoft Office, etc.) are deployed
during the Rollover.
Originally, the Rollover schedule was set up on a three year
cycle. At the end of the third year, all departments and offices
would have received new equipment. This corresponded with the
industry standard warrant period of 3 years on most computing
equipment. Beginning in FY 2003/2004, the schedule was extended to
four years in length. In 2005, monitors were eliminated from the
program, and are now replaced on an as-needed basis. Both measures
were adopted to reduce annual costs.
Not all computing equipment is included in the Rollover Program.
There are some pieces of technology that have a life expectancy
extending well beyond four years. These items are addressed on an
as-needed basis using budget reserves.